'THE INDIAN DIETETIC ASSOCIATION CONSTITUTION' - 'Proposed Draft'
ARTICLE – I

The name of the Association is the “Indian Dietetic Association” (IDA), hereafter called the “Association”.

ARTICLE – II

The Registered Office of the Association shall be, for the present, situated c/o Priti Sen, Flat 1 B, 20/7 A Aswini Datta Road, Kolkata – 700029

2.1 Awards:
Any new Award to be instituted carrier a minimum of Rs.25,000/- as corpus fund and the award will be give from the interest accured.

2.2 Appointment of Consultations:
Auditors can be appointed by NEC for IDA Tax Consultants and Lawyers can be appointed as & when the necessity arises.

ARTICLE – III

The aims and objectives of the Association shall be :
  1. To promote the cause of science by encouraging the spirit of active pursuit of knowledge and original scientific research in the field of nutrition and dietetics.
  2. To facilitate social, scientific and cultural fellowship and cultivation of goodwill among the Association members.
  3. To promote close contact between persons practicing different specializations of dietetics and thus facilitate the development of a wider outlook and the integration and application of available scientific knowledge for the welfare of society.
  4. To uphold dietetics as a profession in terms of academic and clinical training and research.
  5. To disseminate dietetics information through its official journal and other publications.
  6. To conduct conventions, seminars, symposia, workshop, etc., for the promotion of the science of Dietetics.
  7. To do and perform any or all other acts, matters and things as are conducive to, or incidental to, or necessary for the above objects.


ARTICLE – IV
The Membership of the Association shall be open to all those persons who qualify under the eligibility criteria of the Byelaws.

ARTICLE – V
The Association shall have the following statutory bodies :
  1. The General Body (GB)
  2. The National Council (NC)
  3. The National Executive Committee (NEC)
  4. Officers of the Association

The composition and functions of these statutory bodies shall be provided for in the Byelaws.
ARTICLE – VI
Regular meetings of the Association and its statutory bodies shall be held at such times and places as determined by the Executive Committee.

ARTICLE – VII
Amendments to the Constitution may be made according to the provision of the Registrations of Societies Act of 1980 or any act, which may supersede it.

ARTICLE – VIII
There shall be awards and prizes instituted by the Association and/or other donors.

ARTICLE – IX
The Association may be dissolved through a specific resolution by a three-fourths majority of the voting members present at a regular Council meeting or one called specially for the purpose after giving the Council members sufficient due notice.

BYE-LAWS
Rules and Regulations as amended in December 2008.

SECTION - I

Headquarters

The Headquarters of the Association shall presently be situated c/o Priti Sen, Flat 1 B, 20/7 A Aswini Datta Road, Kolkata – 700029. However, it can be moved to another place by a two-thirds majority vote of the Council Members present and voting at a general or special Council Meeting.

SECTION – II

2.1 Membership
There shall be the following classes of Memberships: Patron Members, Honorary Members, Ordinary Members, Associate Members, Life Members, Associate Life Members, Student Members, Corporate Members and Institutional Members.

2.1.1 Patron (P) :
Patron Membership may be conferred on a person :
(a) Of outstanding merit with national stature who has made significant contributions to the field of dietetics and/or rendered valuable services to the cause of the Association.

A Patron Membership shall be unanimously conferred by the National Executive Committee (NEC) of the Association.

2.1.2 Honorary Member (HM) :

Any person interested in the field of Dietetics and who believes and supports the aims and objectives of the Association is eligible for Honorary Membership on a one-time donation of more than Rs. 10,000/- provided she is nominated by unanimous vote of the NEC. The name of the donor shall be duly proposed and seconded for honorary membership by members of the Executive.

2.1.3 Ordinary Member (OM) :

A person is eligible for ordinary membership if she/he holds a degree in foods and nutritional sciences or their specializations and food technology from a recognized Indian University or its equivalent in other countries, and is willing to pay the Annual Membership Fee.

2.1.4 Associate Member (AM) :
A person is eligible for Associate membership if she : • Is interested in dietetics and believes and supports the aims and objectives of the Association; or • Has a degree in a field or discipline related/allied to dietetics and nutrition; or, • Is engaged in teaching/instructing students studying in institutions or departments of dietetics and/or other nutritional sciences. • And is willing to pay the Annual Associate Membership Fee.

2.1.5 Life Member (LM) :
Any individual who is eligible for ordinary membership as laid down by the Byelaws of the Association may become a Life Member by paying the One-time Life Membership fee.

2.1.6 Associate Life Member (ALM) :
Any individual who is eligible for associate membership may become an Associate Life Member by paying the One-time Associate Life Membership fee.

2.1.7 Student Member (SM) :
Any student of a diploma or degree course in dietetics or nutritional sciences and is willing to pay the Annual Student Membership Fee is eligible for student membership of the Association.

2.1.8 Institutional Membership (IM) :
Any non-governmental organization (NGO) or institution teaching or disseminating education in dietetics or foods and nutrition and which the Association recognizes and which is willing to pay the Institutional Membership Fee is eligible for institutional membership.
An Institutional Member is entitled to send not more than Four Representatives to attend any meeting of the General Body of the Association. However .the Institutional Member or its Representatives shall not stand for elections to any post or be nominated to any post or have any voting rights on any matters pertaining to or related to the Association or its affairs.

2.1.9 Corporate Member (CM) :
Any body entity interested in the field of dietetics and nutrition and promotes the aims and objectives of the Association may be permitted to become a Corporate Member by paying a one-time entry fee to Headquarters and thereafter pay to its local chapter the annual fee as decided by the NEC.
A corporate Member is entitled to send not more than Four Representatives to attend any meeting of the General Body of the Association. However .the Institutional Member or its Representatives shall not stand for elections to any post or be nominated to any post or have any voting rights on any matters pertaining to or related to the Association or its affairs.

2.2 Admission to Membership
A person or individual desiring membership shall be proposed for membership by an existing member who has become eligible to vote. Persons seeking membership other than the Patron or Honorary Membership. Shall apply to the respective Chapter President or the General Secretary of the Association in writing in the prescribed form with copies of their bio-data, certificates and credentials accompanied by the Proposal Letter. Persons seeking Patron or Honorary Membership shall apply to the General Secretary of the Association In writing in the prescribed form with copies of their bio – data, certificate , accompanied by the Proposal Letter.

The registration and membership fees shall be enclosed with the application.

The application shall be placed before the Chapter or National EC for consideration. An applicant being admitted to membership will be deemed to have agreed to abide by the rules and regulations of the Association that may be in force from time to time. The EC shall rule on whether the applicant meets the criteria for membership satisfactorily.
Updated directory of IDA Member list should be Published every 2 years.

2.3 Fees :
The executive committee shall propose all dues for different categories of members. These decisions will be implemented with the concurrence of the general body. Membership shall be counted from 1st January to 31st December for purposes of annual subscriptions.

The Membership Fee Structure shall be announced by the Association on its Official Website or in such manner as is normally done.

Members who have not paid their subscription by 31st December shall be sent a registered acknowledgement due notice by the Treasurer of the Society giving them till 31st March to clear all outstanding dues. Non-payment of subscription by 31st March would result in removal of the member's name from the rolls.

2.3.1 Members who have not paid their dues by 31st March, are not eligible to vote in that calendar year.

2.3.2 Members whose names have been erased from the rolls of the Society may be re-admitted to the status of their original Membership after receiving the prescribed application form and re-admission fee.

2.4. Registration and other Fees :
Patrons and Honorary members are exempted from registration fees.

A registration fee will be charged for all other types of new members.

2.5 Migration Fee :
Life Members or Associate Life Members who wish to transfer their membership from one chapter to another should first inform in writing the parent chapter of their intention to migrate. They are then required to pay a one-time Migration Fee to the chapter they seek an affiliation to together with a copy of the letter written to their Parent chapter.

SECTION – III

OFFICIAL COMMUNICATIONS:

3.1 The official mode of communication of all Notices, including Election Notices, Membership Fee structures, etc shall be the official website of the Association, which at present is www.idaindia.com.

3.2 All Notices shall be posted on the website for a period of at least Four months continuously.

The member shall check the official website for all notices at least every quarter i.e. on December 31, March 31. June 30 and September 30. The Association or its Statutory Bodies shall not be responsible for the ignorance of a Member due to not accessing the Official Website at least every quarterly.

The Association discourage the postal Method of sending Notices to individual Member in order to save costs and the environment .

3.3 The President shall be the custodian of the Official Website. ( Chennai Chapter).

SECTION – IV

4.1 Code of Conduct of Members (Rights, Responsibilities and Obligations)

  1. A member should regularly attend the Annual general meetings of the Association, as also other local Chapter/Council events such as seminars, workshops, lectures, discussions etc.
  2. A member should not lend/couple her/his name with any merchandise so that it appears that she/he is promoting or advertising a brand.
  3. Members should abide by the Professional Code of Ethics laid down by the Association and use their best efforts to promote the objectives of the Association.
  4. Members shall have the duty to pay membership fees on time.
  5. Only those members who have been awarded the R.D. (Registered Dietician) by the IDA are officially permitted to affix R.D. after their names.

4.2 Cessation of Membership

Membership shall cease :

On receipt of a written resignation by the member;
  1. If fees are in arrears for more than twelve months after the last date they are due, i.e. December 31st. However, the NEC or CEC, on the request from the defaulting member may grant an extension of time. If the person gets admitted to the Association again after cessation of Membership, such admission shall be a new admission and the member shall not get the privileges of her earlier membership.
  2. If any member is found working against the interest of the Association or is convicted in a criminal offence she/he may be removed from membership by the Executive Committee after giving the member a chance to defend his/her case before the Disciplinary Committee.
  3. If any member hampers or attempts to hamper the working of the Association or brings or attempts to bring the working of the association to a standstill, with or without legitimate cause, she may be removed from membership by the Executive Committee after giving the member a chance to defend his/ her case before the Disciplinary Committee. The members acknowledge that whatever differences may arise within the Association, including differences between the members or any member and the management or between chapters, such grievances shall be addressed only through the Grievance Redressal Mechanism mentioned in these Bye-laws.
  4. Without exhausting all other resources, if a member goes to court, his / her membership can be ceased.

SECTION – V
5.1 Structure of the Association

The Association shall facilitate the organization of its Members into Chapters. Such Chapters shall not have a separate legal status and are organized only for the purposes of administrative convenience and efficient functioning.

The Chapters shall have its organization similar to the Association as stated under these bye-laws. The Chapters shall not have separate Bye-laws.

5.2 A Chapter can be formed if 50 Life Members residing within a geographical area apply to the National EC for recognition as a chapter of the Association

The Application should include a detailed list of the number and type of members, together with the affiliation fees. To form a chapter members may be new or existing ones. In case of new members, their filled in membership forms together with their entire membership and registration fees should be submitted with the application.

The Executive Committee will rule on whether the applying group/organization satisfactorily meets the criteria for recognition as a Chapter.

5.3 If the Chapter President is not able to attend any general and/or special meeting of the Association, she may depute before the said meeting, in writing, the name of the officer/member who will substitute her as official representative at the said meeting> However, such official representative shall not exercise the voting rights of the Chapter President.

5.4 The chapter shall appoint an auditor every year at the beginning of every year and such information shall be conveyed to the President for forwarding the same to the NEC.

5.5 Each chapter shall help the HQs in collecting all the dues from the members belonging to their chapter and shall take turns in hosting the Annual Convention of the Association. They shall also remit 25% only from the Registration fees collected during the convention to the accounts of the HQ and the ICDA; i.e to each one alternately.

5.6 Each chapter shall remit 50% of the membership fees collected from life members enrolled in the current calendar year to HQ. which in any case, shall not be less than the amount equivalent to 50% of the membership fees of Five life members and such amount shall be paid by the chapter even if it unable to enroll new Life Members.

5.7 Each Chapter shall send the updated membership list as on March 31st of every year to the HQ.

5.8 At every Annual General meeting the Secretary of each chapter should present the report of the activities of the chapter for the past one year and the treasurer should present the audited financial report for the past financial year. In the event of their inabilities to attend the A.G.M. they may nominate a member of the chapter to attend the meeting and present the reports. Each chapter shall conduct periodic academic meetings and symposiums on its own or in collaboration with other scientific organizations. It shall also endeavor to carry out other activities such as those outlined earlier.

5.9 Each chapter shall have its own Executive Committee consisting of President, Vice-President, Secretary, Joint Secretary, Treasurer and atleast three Executive Committee members.

5.10 Each chapter shall conduct elections once in 4 years within one month after the election of National Executive Committee, so that the term of its Executive Committee synchronises with that of the National Executive Committee.

5.11 The elections to the EC of the Chapters shall be held in the same manner as prescribed for the NEC.

In case of any conflict between the provisions applicable to Chapters and the provisions applicable to the IDA Association, the latter shall prevail.

5.12 The Chapters shall actively promote the participation by all their members in the activities of the Association at the National level.

SECTION – VI
Statutory Bodies of the Association

The Association shall consist of the following statutory bodies :

General Body (GB)
National Council (NC)
National Executive Committee (NEC)

Officers

SECTION – VII

7.1 The General Body (GB)

All the Members of the Association, including the members without voting rights, constitute the General Body.

SECTION – VIII

Annual Conference and Annual General Meetings

The Annual Conference is an Annual Scientific Session that is open to all categories of members of the Society, and others, including practitioners and students of medical and allied sciences on payment of appropriate delegate fees.

The Association shall try to organize the presentation of papers and/or special lectures and/or seminars/ workshops and receive and implement suggestions in this regard from the General Body.

8.1 There shall be at least ONE Meeting of the General Body (Annual General Meeting) every year.

The National Executive Committee shall fix the time and place of the Meetings of the General Body.

Notice of the AGM with the Agenda shall be posted on the Official Websites of the Association or in the alternative, sent to all the eligible members, at least twenty three days prior to the date of the AGM.

The AGM shall, if not otherwise found inconvenient by the NEC, be held simultaneously with i.e. immediately before or after, an Annual Conference.

The business of the Annual General Meeting shall ordinarily be as follows :
  1. Address by the President;
  2. Announcement of the names of the awardees for the various prizes instituted by the Association;
  3. Reports of the registration board.
  4. Resolutions and recommendations as approved and passed by the NEC & Council;
  5. Annual reports of the Hony. General Secretary and the Hony. Treasurer;
  6. The National Election Officer shall declare the results of the election (only during the election year);
  7. Reports of affiliated chapters/member organizations.
  8. Any other matters that form part of the Agenda circulated alongwith the Notice of AGM

The Quorum for the AGM is 1/3rd of all members registered to attend the AGM. However, if there is deficient quorum at the Scheduled time of the meeting, the AGM shall be adjourned and reconvened after 30 minutes. At such reconvened meeting, business shall be proceeded with as per the Agenda, even in the absence of a quorum. The Annual General Meetings and other General meetings shall be chaired by the President of the Association, and in her absence, by such person as appointed at the start of the meeting by the NEC members attending that meeting.

SECTION – IX

9.1 The National Council (NC)

All the members of the Association who are eligible to vote comprise the National Council.

Only those members of the Association who have been members for a continuous period of atleast One calendar year and who have no dues owing to the Association are eligible to vote.

There shall be atleast ONE Meeting of the Council (Annual Council Meeting) every year.

The Annual Council meeting shall, if not otherwise found inconvenient by the NEC, be held simultaneously with i.e. immediately before or after, an Annual Conference.

The Council shall delegate to the NEC the powers to implement its policy decisions. Carrying out of the programmes and policy of the Association.

9.2 The POWERS and DUTIES of the Council shall include the following :

To receive reports and accounts from the Executive Committee and the Standing Committees.
To decide the policy and work of the Association.
To be responsible for the management of the Association.
To decide the types of membership and their fees.
To elect the Executive Committee.
To approve the budgetary allocations and programmes of the Association
To choose the venue, time and theme of the Annual Conference.
To make decisions relating to the Constitution and Byelaws of the Association.
To ratify resolutions.
To approve the Minutes of the previous Council Meetings.
To Consider the reports of the chapters, different committees of the Association and IDA representatives at international dietetic associations.
To approve the Report of the Registration Board
To approve the Report of the Editor-in-Chief and the Publication Secretary.
To appoint the Auditors for the next year.
To do any other business inherent to its nature as the democratic body of the Association
To do such acts as are necessary for the needs and running of the Association.
9.3 The National Executive Committee shall fix the time and place of the Meetings of the Council.

Notice of the ACM with the Agenda shall be posted on the Official Website of the Association or in the alternative, sent to all the eligible members, at least twenty three days prior to the date of the ACM.

The ACM shall, if not otherwise found inconvenient by the NEC, be held simultaneously with i.e. immediately before or after, an Annual Conference.

9.4 The Quorum for the ACM is 1/3rd of members. However, if there is deficient quorum at the Scheduled time of the meeting, the ACM shall be adjourned and reconvened after 30 minutes. At such reconvened meeting, business shall be proceeded with as per the Agenda, even in the absence of a quorum.

9.5 The Annual Council Meetings and other Council meetings shall be chaired by the President of the Association, and in her absence, by such person as appointed by the NEC.

The Council shall not vote or decide on any new issue other than those specified in the Agenda circulated alongwith the Notice of ACM.

All proposals for amendments to the Constitution and Bye-laws shall be circulated to all the Members of the Association by the NEC atleast 2 months before the General Body meeting and Council Meeting.

Such proposals shall be accepted if 2/3rd of the members present and voting, vote in favour of the proposals.

9.6 The Amended Constitution and Bye-Laws shall be posted on the official website of the Association or, in the alternative, circulated to all the Members o0f the Association by the NEC within 2 months of the ACM at which the amendments are accepted.

SECTION – X

10.1 The National Executive Committee (NEC)

There shall be a National Executive Committee for implementing the policies of the NEC and for the conduct of the affairs of the Association.

The Executive Committee shall consist of the following Elected, nominated and Ex-Officio Members:

10.2 Elected Members:

The following members shall be elected:

The Honorary President
Three Honorary Vice-Presidents (one from Head quarters)
The Honorary General Secretary (from Head Quarters)
The Honorary Joint Secretary (from Head Quarters)
The Honorary Treasurer (from Head Quarters)
Three Executive Committee Members (from Head Quarters)
Seven Executive Committee Members
One Publication Secretary (from Head Quarters)

Every member who has been a member of the Association for a continuous period of at least three years is eligible to contest the election for any post or be nominated to any post, save as follows:

10.3

Only a member residing in and around the Head Quarters (Kolkatta) of the Association is eligible to contest the election for the following posts. One post of Vice President, ONE post of Honorary General Secretary, ONE post of Honorary Joint Secretary, ONE post of Honorary Treasurer, THREE posts of Executive Committee Members, ONE post of Honorary Publication Secretary. To clarify, EIGHT posts as described above are open to contest only by eligible members residing in and around the Head Quarters of the Association is situated, and not by members residing anywhere else.

For the avoidance of doubt, it is clarified that this provision is inserted to enable the records of the Association to be maintained at the Head Quarters conveniently and with the assistance of members getting elected to the above posts.

All the other elected posts are open to contest by eligible members residing anywhere in India.

b. Only a Life Member who is a senior dietician, nutritionist and/or senior academician and who has been a Member of the Association for atleast 5 (five) Continuous years at any point of time and has been a member of the NEC at any point of time before is eligible to contest the election for the post of President.

10.4 Co-opted Non-elected Members :

Honorary Joint Secretary
Editor-in-Chief
All members who have been a member of the Association for a continuous period of at least three years are eligible to be nominated.

The Editor-in-Chief shall be nominated by the Publication Secretary.

The Honorary Joint Secretary shall be co-opted by the President. The co-opted members are eligible to attend the EC meetings, but do not have the right to vote at such meetings.

10.5 Ex-Officio Members :

The Immediate Past President of the Association

A member designated by the Executive Committee to represent IDA at International Confederation of Dietetic Associations (ICDA).

Any member of the association who is an officer or EC Member of the International Confederation of Dietetic Associations (ICDA), during the period she holds office in the international forum

Presidents of affiliated chapters

10.6 Invitees :

As and when the Executive Committee feels the need it may invite any member to attend an EC meeting, but such member shall not have the right to vote at such meetings.

There shall be at least two meetings of the NEC every year; the one immediately preceding the Annual Convention and two, after six months of the Annual Convention.

SECTION – XI

11.1 Officers

The Officers of the Association shall be :

The President
The Immediate Past President
The Vice-President
The General Secretary
The Honorary Treasurer
The Joint Secretaries
Chairperson, Registration Board
Publication Secretary

The Officers have the duty of implementing the decisions of the Executive Committee.

11.2 Duties of the Officers :

11.2.1 The President

The President shall represent the Association.

The President shall chair all the meetings of the General Body, the National Council and the National Executive Committee.

The President shall guide the functioning of the Association.

The President shall guide the association in co-ordination with the NEC.

The President shall coordinate the work of the Standing Committees. She shall be an ex-officio member of all such committees.

11.2.2 The Immediate Past President (IPP)

The Person holding the post of the President at the time immediately before the new National Executive Committee is announced for every term shall be the Immediate Past President.

The IPP shall be an Ex-officio member of the new NEC.

She shall be the National Election Officer (NEO) and in over-all charge of conducting the elections of the Association.

The President with the Secretary and the Treasurer, acting jointly, are authorized to represent the Association in all legal or Court related matters.

11.2.3 The Vice-Presidents

The Vice-Presidents shall perform all duties assigned to them either by the President or the Executive Committee. They will have the responsibility to coordinate regional activities, ensuring two-way dissemination of information between IDA and the region they are assigned to and maintaining contact between members.

In the event of the absence, death or enforced withdrawal of the President, the Executive Committee shall have the power to decide which of the Vice-Presidents shall assume the office of the acting President until the next meeting of the Council when elections take place.

11.2.4 The General Secretary

The General Secretary shall conduct all her duties from the Headquarters of the Association. She shall maintain all the records of the Association in a suitable form for ready reference. She shall be responsible for sending the Notices together with the relevant documents and keeping a record of all the proceedings and minutes of the Association, General Body, Council and Executive Committee.

Together with the Honorary Treasurer she shall be responsible for maintaining an up-to-date Member’s Register. She shall conduct any correspondence on behalf of the Association as directed by the President or EC. She shall keep a suspense sum not exceeding Rs. 5000/- for expense, reimbursement of which is subsequent to approval of the Executive Committee. She shall report to the President and EC as and when required. She shall prepare the annual report of the Association and present it at the Annual General Meeting. She shall also perform any duties inherent to her position.

11.2.5 The Honorary Treasurer

The Treasurer shall operate funds of the Society. She will be responsible for / to:

i. Investments & disbursements as per decisions of EC, Sending reminder of dues to defaulting members, maintaining account books, getting the audits done, ensuring that all bank accounts are operated as per authorizations only.

The Treasurer shall be responsible, in consultation with the EC, for all matters concerning the finances of the Association including the presentation of the Annual Financial audited Report and Budget.

She shall keep all funds and other properties of the Association and collect all dues and donations.

She shall disburse money as authorized by the NEC and submit a financial statement as and when required and discharge all other functions inherent to the position.

She shall maintain an up-to-date list of all members and submit to the General Secretary, every month, a list of new members and a statement of the payment and dues against each member.

She shall operate bank accounts jointly with the general Secretary.

The Joint Treasurer (President’s Secretariat) will perform any duties, inherent to her position, which may be assigned to her by the President.

11.2.7 The Joint Secretaries

The Joint Secretary (Headquarters), will assist the General Secretary in the execution of her duties. She shall also be a member of the Publication Committee and work in close coordination with the Editor of the Journal.

The Joint Secretary (President’s Secretariat) will perform all secretarial duties assigned to her by the President. She shall be in charge of the President’s Secretariat and will work in close cooperation with Headquarters.

11.2.8 Chairperson, Registration Board

She will be in over-all charge of the working of the Registration Board and report to the Executive Committee.

11.2.9 Publication Secretary

She shall convene all meetings of the Editorial Board.

She shall work in co-ordination with the Chief Editor.

SECTION – XII

12.1 Term of Office

The Term of Office of the Executive Committee shall be four years starting from the first of January nearest to the day of election.

The same person shall not contest for or hold the post of President of the Association for two consecutive terms.

No person shall hold the same post in the EC for more than two consecutive terms

If the President resigns/retires/dies/ is expelled during her term one of the three Vice Presidents shall act as the President for the remainder of the term.

If the Secretary resigns/retires/dies/ is expelled during her term the elected Joint Secretary shall act as the Secretary for the remainder of the term.

If the Treasurer resigns/retires/dies/ is expelled during her term an EC member elected from Head Quarters and be authorized to operate the bank account shall act as the Treasurer for the remainder of the term.

No person shall hold two posts at one time at the NEC. Any person holding a post at the NEC shall not contest for a post in the Chapter EC.

SECTION – XIII

Committees of the Association

Standing Committees :

13.1 The Publication Committee :

A Publication Committee shall be constituted to help in bringing out the publications of the Association. The Committee shall consist of

Chairman -- President
Convener -- Publication Secretary
Members -- General Secretary and Honorary Treasurer
Editor-in-chief and two members appointed by the EC.
The Editor-in-Chief shall be the Chief Editor of the Official Journal and its printer and publisher. She shall be in overall charge of the publications of the Association.

There shall be an Editorial Board to help edit the official journal of the Association. Editors on this Board shall be nominated by the President in consultation with the Editor-in-Chief who will be the chairperson of this Board.

13.2 The IDA Registration Board :

The Registration Board will consist of the President, the Chairperson, and five members out of which three shall be senior practicing dieticians and two senior academicians. The outgoing Chairperson will be an ex-officio member.

The Chairpersons shall convene the meetings of the RD Board.

The members will be appointed by the EC in consultation with the Registration Board Chairperson.

The Registration Board Chairperson and its Five members shall be elected by secret ballot. The elections shall be conducted by the outgoing Chairperson of the RD Board. The NEO shall send the bio-data of the candidates standing for election to all NEC members.

In the event that the candidates standing for election of the post of RD chairperson and the Five constituent members are less than the requisite number of posts the newly elected RD chairperson shall fill in the remaining seats by co – opting any member with the approval of the EC.

The Board shall be responsible for all the activities related to the selection, curriculum, examination etc., required for registration of dieticians. The Executive Committee shall pass the syllabus.

The tenure of the RD Board shall run concurrently with the tenure of the NEC.

SECTION – XIV

14.1 The Disciplinary Committee:

The Disciplinary Committee shall consist of three members of the Association who have been members for at least 10 years.

The Disciplinary Committee shall be appointed by the EC immediately after the new EC is elected.

If a complaint is made to the Disciplinary Committee about one of its members, such member shall not sit on the Disciplinary Committee while she is being enquired against.

The Disciplinary Committee shall hear all the complaints of indiscipline against any member of the Association, in a fair and just manner.

The Disciplinary Committee shall recommend the punishments.

The Disciplinary Committee shall endeavour to dispose of every complaint brought before it . Within a period of three months from the date of the complaint.

The Disciplinary Committee shall adopt its procedure to hear complaints.

14.2 The Grievance Redressal Committee:

The Grievance Redressal Committee shall consist of three members of the Association who have been members for at least 10 years.

The Grievance Redressal Committee shall be appointed by the NEO immediately after the new President is elected.

The Grievance Redressal Committee shall endeavour to settle all disputes within the Association through Mediation and Reconciliation. The Grievance Redressal Committee will be looked upon to ensure the smooth functioning of the Association’s activities in a spirit of co-operation and camaraderie between all members and chapters.

All disputes arising out or in relation to these byelaws, including the interpretation hereof, and all disputes between the members, Chapter or Statutory Bodies. In any combination whatsoever, pertaining to the affairs of the Association shall be decided by Arbitration to be conducted by the Grievance Redressal Committee. In the event that any or all members of the GRC is/are personally involved in the dispute. The president shall appoint other members to take the place of such members for the settlements of such dispute. The decision of the GRC shall be binding on the members.

SECTION – XV

Other Committees :

The terms of these Standing Committees shall synchronize with that of the Executive Committee. They shall function as per the rules and guidelines laid down by the Council from time to time.

14.1 The President in consultation with the EC may appoint the following committees whenever needed:
14.2 Advisory Committee
14.3 Finance Committee
14.4 Membership Committee
14.5 Programmes Committee
14.6 Publicity Committee
14.7 International Relations Committee – 3 members
Any other Committee as shall be required by the Association.

14.8 The members of the Finance and Programme Committees shall be selected out of the EC members. The members of the other Committees need not be EC members.

The members of the International Relations Committee shall be appointed by the NEC in consultation with the ICDA representative who will also be nominated by the NEC.

The President shall be the ex-officio Chairperson of all the Other Committees. In the absence of the President the Convener will chair that session.

The Convener of all the Committees, other than the Nominating Committee and the IDA Registration Board, shall be appointed by the EC.

The words EC and NEC are interchangeable within these byelaws.

SECTION – XVI

16.1 Elections

The Elections to the Executive Committee shall be held after every four years.

The persons who holds the post of Immediate past president at the time the election process to elect the New EC is to begin shall be the National Election Officer and she shall be responsible for the conduct of the Elections.

The National Election Officer shall not be eligible to contest for any post in the elections conducted by her. No member is eligible to contest for more than one post in the same election.

The members of the National Council alone shall vote at the elections for electing the EC.

Elections shall be held by postal ballot, prior to the Annual Council Meeting of the Quadrennial Year.

The NEC shall have the right to change the logistics of the election process in the face of exigencies or introduce byelaws for other modes of voting like electronic voting as and when required, after the approval of the General Body.

The Election Process:

The election process should start not later than ten months before the annual convention in which election results are to be announced, referred to here as the “quadrennial election convention”.

16.2 Electoral Roll :

The NEO shall prepare the Electoral Roll. As prelude to finalisation of electoral roll, all chapter Presidents shall prepare the list of eligible life members of her/his chapter after the due scrutiny of names and addresses, and dispatch the same, by registered post, to NEO within 31st March of the election year.

All chapters ‘voters’ lists shall next be scrutinized by NEO at her/his end and then all such lists together shall be treated as electoral roll under the authority of NEO.

Invitation for Nominations:

The NEO shall notify the date of the Proposed Election, Posts open for Election and invite nominations duly proposed and seconded by Life Members along with consent of candidate with brief biodata in prescribed format.

Such Notifications shall be, by Registered Post Acknowledgement Due or by courier where necessary sent directly by the NEO to the member’s address for Communication;

The Election Notification shall be accompanied by the Nomination and Consent Forms and shall specify the Last date and time for receipt of the Nominations by the NEO.

_______ Candidates desiring for contesting the election must note that they can submit their nominations for one post only. Nomination paper in the name of one individual candidate for more than one post will not be treated as valid.

Nominations unaccompanied by consent letter are to be treated as invalid.

Compilation of Candidates’ List:

After the last date specified for the receipt of Nominations, the NEO shall compile a List of candidates seeking election for each post and post it on the Official website. NEO is not eligible to vote.

16.3 Ballot Paper – Dispatch and Collection :

The NEO shall prepare a Final List of Candidates contesting the Elections and such List shall be printed on the Ballot Papers. The NEO shall prepare the Ballot Papers and dispatch the same to every eligible voter after affixing her/his signature by hand and official stamp on every Ballot papers. The NEO shall issue clear instructions to all voters on the method of signing and return of the Ballot papers. The signed Ballot papers shall be returned to the NEO by each voter seperately in a Sealed Envelope, and another signature affixed over the seal of the envelope.

Ballot papers/envelopes of more than one voter if sent back in one cover (joint dispatch) would make all those votes invalid.

NEO shall prepare a sheet regarding total number of ballot papers dispatched and returned undelivered and keep the sheet ready for use during counting of Ballots at AGM.

The NEO is not eligible to vote in the election. He / she can cast his / her vote only in case of a tie.

16.4 Voting:

Members shall vote by marking their candidates of choice for the various posts on the ballot paper and then follow the instructions of the NEO regarding dispatching the ballot envelope.

16.5 Counting of Votes :

The NEO shall keep the ballot envelopes unopened ‘as received’ after clearly indicating the date they were received. By signing across the pasted portion on receipt of the envelope along with the date.

The Votes shall be counted one day prior to the Annual General Meeting.

The NEO shall use the assistance of the Election Officer chosen by her/him in a representative manner from the different Chapters to scrutinize all the Envelopes from outside to rule out tampering. The Election Officers so Chosen shall only be from among Members who are not contesting for any post during that election.

Then the seals shall be removed and the ballot envelopes again checked for validity before removing the ballot papers. Finally the NEO shall supervise the counting of the votes.

The results of the elections shall be tabulated on a sheet of paper and attested by all those present during counting and shall be declared by the NEO at the AGM.

16.6 Documents, Records and Accounts:



The NEO shall keep custody of all papers, documents and records in connection with the election held under her supervision for a period of Six months after the election results are declared. Thereafter, the NEO shall hand over all these papers with proper authentication to the General Secretary of the New EC for safe and record keeping until the next election.

SECTION – XVII

17.1 Special Meetings

Special meetings of the Association may be convened by the EC or requisitioned by at least 50 Council members for transacting specific business. The request for requisition shall be addressed to the General Secretary specifying the object for which the meeting is to be convened. On receipt of such a requisition, the EC shall cause a meeting to be convened within two months of its receipt at such time and place as may be decided by the EC. The General Secretary shall give at least three weeks notice to the members and no business, other than that notified, shall be transacted at this meeting.

SECTION – XVIII

18.1 Awards and Recognitions

For the present the Association may confer the following awards and recognitions instituted by :

A. The Association

The IDA President’s Award

A Suitable prize will be awarded at the Annual IDA Convention to the winner of the best poster, sponsored from the President’s chapter.

B. Donors

K.G. Naidu Medical Trust Medal
J.N. Bose Memorial Medal
Sagarmal Goenka Award
A.N. Radha Award
Dr. Amiya Kumar Bose Memorial Lecture (Sponsored by Bengal Chapter)

The Executive Committee in consultation with the donors will frame rules and Guidelines for giving awards and prizes.

Any body who wishes to institute a new Award shall contribute a minimum of Rs.25,000 as a corpus fund. The Award shall be given from the interest accrued.

The Council shall be the final authority for approving the institution of any prize, award or recognition by the Association.

SECTION – XIX

Journal of the Association

19.1 The name of the official journal of the Association shall be “Journal of the Indian Dietetic Association” (J I D A).

For the present it shall be published twice a year.

19.2 The EC shall decide on the subscription and other guidelines for the publication of the Journal, which may be changed from time to time.

The Editor-in-Chief will be the chief editor, printer and publisher of the Association’s official journal.

19.3 In consultation with the Editor-in-Chief, the EC shall form an Editorial Board, which will be responsible for the publication of the journal. The Board members shall be nominated from among the members of the Association. The term of the Editorial Board shall synchronize with that of the Executive Committee.

SECTION – XX

20.1 Fiscal Year

The fiscal year shall begin on the First of April every year.

20.2 Authorised Signatories

The Association shall be represented in any Legal proceeding or before any Court / Tribunal / Authority of Law only by the President / General Secretary. In a situation where one of the above is unable to sign, the NEC shall decide on an alternative signatory.

All bank accounts, deposits and other investments shall be opened, kept and made in the name of the Indian Dietetic Association.

The bank accounts shall be operated as follows:

All cheques shall be signed only by the Treasurer acting jointly with the President or the Secretary. In a situation where one of the above is unable to sign, the NEC shall decide on an alternative signatory.

20.3 All Bills for amounts exceeding Rs. 5000/- (Rs. Five Thousands only) shall be paid only after obtaining the prior approval of the NEC.

20.4 Members attending the NEC meetings are entitled to the expenses for travel from residence to the meeting destination at AC 2 tier train ticket rate. The travel expenses for the National President, Vice-President, Secretary, Joint Secretary (Head Quarters) and Publication Secretary shall be borne by the Head Quarters. The travel expenses for the Executive Committee members (Head Quarters) shall be borne by the Headquarters. The travel expenses of the RD Board members shall be borne by the RD Board and that of the ICDA representative by the ICDA Account. The travel expenses of all other EC members shall be borne by their respective Chapters.

20.5 The accounts of the Association shall be consolidated with all the accounts of all the Chapters duly audited of each respective chapter.

The accounts shall be circulated to all members of the EC prior to the EC meeting and such accounts shall be placed before the NEC for approval.

No members of the NEC shall be responsible for any errors/ discrepancies arising in any audited accounts of any chapter and each Chapter president and the members of the local chapter shall be responsible for the same.

All Chapter treasurer shall furnish the accounts of the Chapter at the end of every year after approval by the executive committee to the Treasurer of the Association duly audited every year.

20.6 Title to the real property of the Association shall be vested in the Executive Committee who shall have power to sell, lease. Mortgage or otherwise deal with the same only with the prior approval of the NEC.

The Executive shall hold all funds of the Association using the capital and/or income from them for the purpose for which they are held. All life membership amounts shall be invested as fixed securities and the interest utilized for Association purposes.

20.7 At the end of every convention the auditor of the local chapter shall audit the accounts of the convention and send it to President for placing the same before the NEC. These audited accounts shall be independent of the regular accounts of the chapter.

20.8 Budgets shall be prepared in consultation with the secretary and Treasurer and placed before the NEC for approval.

20.9 On the recommendations of the EC, the Council shall appoint the auditors.

Auditors appointed at one annual council meeting will audit all papers and books of accounts of the Association for one year and are eligible for re-appointment .

SECTION – XXI

Indemnity

Members of the Association, Executive Committee and the Officers and their heirs, executors and/or administrators shall be indemnified and saved harmless out all actions, costs, losses, damages etc., resulting from execution of their duties of the Association.

CHAPTERS:

The chapter shall translate the sprit of these byelaws at the Chapter level. The chapter shall hold atleast FOUR academic meeting in a Year to update its members in the field of dietetics and nutrition.

The chapter shall co-operate with the NEC to ensure the smooth administration of the affairs of the Association and shall endeavor to enroll new members and shall endeavour to create an atmosphere of Study , Research and Discussion. The Chapters shall celebrate all nutrition & dietetics related important events.

SECTION – XXII

Dissolution

In the event of need to wind up the Association, a special general Council meeting shall be called expressly for this purpose, that is after due notice to all the members of the Council.

Resolutions on the dissolution of the Association shall require a three-fourths majority of the votes of the Council members present.

In the event of dissolution of the Association, the Executive Committee shall decide the manner in which claims and liabilities are to be disposed off. The remaining assets, if any, shall be distributed to organizations or institutions with similar objectives as decided by the Executive Committee.

The President of the Association shall be the liquidator.

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